Replace Auto Dates in Templates

Many templates include a date that is based on the current date. In the good ole days, when a designated file type for a template was used and the file was saved as a standard file, that date would stop updating automatically.

These days, most templates are just a previous file where the original content was stripped and labelled as a template, and even those that are specified as template types still keep the date updating after saving to a file. This makes the date of the content unknown, the opposite of the value of including a date.

For the sake of those who want to keep content in context, please develop the habit of replacing the auto-date with the actual date when publishing documents.

In some templates, fixing the date is hard to do, especially if someone has locked aspects of template with good intentions (and annoying consequences). In that case, overlay text on top of it with the correct date with the background fill blocking out the auto date.

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© Scott S. Nelson
Project Team

Failure to plan communications is communicating a plan to miscommunicate

Most project charters include a communication plan, and it generally consists of who to communicate what to. What is often missing is the how, which is why many teams find themselves with endless email chains where the subject stopped reflecting the content a dozen messages down the thread.

Many enterprises offer multiple platforms, such as Slack, Teams, SharePoint, Confluence, Jira, ADO, etc. If there is a choice, determine how the team will most efficiently interact and then pick the tool that has the best features supporting those interactions. If there isn’t a choice (such as when a company may have several tools but a department only has one), be sure to keep some key communication and collaboration practices in mind as you plan its usage.

Taxonomy

Group topics in an intuitive manner. What is intuitive generally versus only for insiders can be different. If the team membership will fluctuate frequently, opt for intuitive for someone who needs to be productive quickly with little help. Long-term teams should evolve the taxonomy over time to foster productivity.

Formatting

We all get busy and skim our in box or project sites looking for what jumps out at us. Consistent formatting can help. Have predefined prefixes such as “ACTION REQUIRED:” or “No Response Necessary:” can help people see what is important and prioritize reading and responding. The range of formats can be very broad, so a full list is not appropriate here.

Read Me

The best of plans do not survive the first release. The taxonomy may fall out of date. Determine the most common entry point to the team collaboration and communication platform and post and pint a Read Me that explain the purpose of the team, the organization of the platform, and who to contact for help by topic.

Channels

Often a project will have multiple channels: The project management tool, the wiki, and IM client, email (sparingly). The team should decide which channel to use for what and gently remind people who use the wrong channel where the appropriate channel is and why.

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© Scott S. Nelson
Webhook Screen

A quick and simple Salesforce webhook listener

Quick summary: How to set up your Salesforce org to listen for webhooks

Setting up your Salesforce org to listen for webhooks should be easy. Actually, it is easy, but it seems the steps are buried in different places like Horcruxes. I’m going to assemble them here, and if He-Who-Must-Not-Be-Named shows up, he can proof-read this for me.

So, we start with a simple Apex class. There are a bunch of examples of this. The easiest one for a quick start is in the Salesforce blog post “Quick Tip – Public RESTful Web Services on Force.com Sites.” Remember, it is a quick demo. Your final code should look like something between that and the example from the Salesforce Apex Hours video “Salesforce Integration using Webhooks.” My example is:

@RestResource(urlMapping='/hookin')
global class MyWebHookListner {
    @HttpGet
    global static String doGet() {
        return 'I am hooked';}
}

Now, the tricky part is that the Quick Tip blog has instructions and a screen shot of “just need to add MyService to the Enabled Apex Classes in the Site’s Public Access Settings,” followed by a wonderful example of a sample URL. Because I used Sites and Domains customizations once for a Trailhead exercise six years ago, the connection did not immediately click for me, nor the other steps. I will save you the tedium of reading all that I went through, which included pausing the aforementioned video several times to capture the exact steps and summarize them for you here.

In Setup, search for “site” and select User Interface > Sites and Domains > Sites from the results. Create a site here if you don’t already have one (and if it is in production, make sure it is the URL you want).

Now, the tricky part is that the Quick Tip blog has instructions and a screen shot of “just need to add MyService to the Enabled Apex Classes in the Site’s Public Access Settings,” followed by a wonderful example of a sample URL. Because I used Sites and Domains customizations once for a Trailhead exercise six years ago, the connection did not immediately click for me, nor the other steps. I will save you the tedium of reading all that I went through, which included pausing the aforementioned video several times to capture the exact steps and summarize them for you here.

In Setup, search for “site” and select User Interface > Sites and Domains > Sites from the results. Create a site here if you don’t already have one (and if it is in production, make sure it is the URL you want).

 

If you created the domain just now, scroll down after clicking the Register My Salesforce Site Domain button and click the New button at the bottom. Fill in only the required fields (remember, this post title starts with “Quick and simple,” not “Safe and secure” … though you should do that on your own until I write that version), and Save (there may be a delay before the screen refreshes … be patient, as clicking it again will cause it to try to create another site and give you an error message). If you already had a site, click the site name in the list at the bottom of the page to get to Site Details page, specifically, the Public Access Settings button.

Here we want to find the Enabled Apex Class Access link and click it or the Edit button that pops up on hover:

And finally we get to the screen shown in the Salesforce blog post that lets the magic happen:

 

Add your class, save, and you may need to navigate again to the bottom of the Sites page and click the Activate button to activate the site you have created.

Now, take the site URL and add services/apexrest/[urlmapping] (the value used in you Apex code for urlMapping=) and go there. (The full URL will look something like “https://my-developer-edition.na9.force.com/services/apexrest/myservice,” with the bold text matching your site address and urlMapping, respectively.)

If all went well, you should see what ever nifty response you set as a return string, at which point you can get rid of the return string and do the serious stuff you want to do with your webhook. If not, drop me a line describing exactly what happened and I’ll try to figure out which of us skipped a step.

Also, for that security stuff I had said I wouldn’t cover, I do have to recommend that you:

  • Make sure that you handle all verbs and kill off the ones that aren’t expected.
  • Check the referrer for matching where you accept requests from.
  • Validate the format of the request matches what you expect.

Again, there may be more details in a future post. This one was just to make sure I didn’t have to go on another Horcrux quest.

To summarize all of above cheekiness into a set of steps:

  1. Your webhook class will be a RestResource.
  2. You must have an active Salesforce Site.
  3. You need to enable your RestResource Apex Class under Public Access Settings for Salesforce Sites.
  4. Your listener URL will be your Salesforce Site address/services/apexrest/urlMapping.
  5. You should secure the heck out of the class and processes before letting it access anything beyond a simple response string.

Originally published at Logic20/20 Insight

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© Scott S. Nelson

Night Vision and Innovation

Night vision is the ability to navigate in low-light conditions. There is minimal genetic difference in our native capabilities to do this. The difference is in ones willingness to move forward with limited information and filling in the blanks along the way.

This also describes innovation.

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© Scott S. Nelson

Lightning Email Template Builder Newbie Gotcha

While the Salesforce Winter ’21 Release Notes mention:

NOTE Email Template Builder isn’t available for previously created Classic and Lightning email templates.

What I did not expect is that it doesn’t matter so much that the template was created before the release, but that the creator of the template had been granted the Access Drag-and-Drop Content Builder System Permission (per Select Who Can Work in Email Template Builder) before creating the template.

How did I discover this? I created a template as a System Administrator and did not see the Edit in Builder button. I then created a permission set and added it to my profile. Still not there. I then spent a lot of time trying different browsers and turning the permission off and on again, all to no avail. Then I created another template and, voilà!  there was the button.

I am either the only one dumb enough to perform the steps in this particular sequence or brave enough to admit it, as part of the time spent figuring it out was searching Trailblazers and https://salesforce.stackexchange.com for answers or even similar problems.

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© Scott S. Nelson